How to request multiple bookings

In order to submit a bulk booking request with multiple bookings, please follow the below steps.
• Click the 3-dot next to the booking request button and select “New Bulk Request”

• Download an Excel template by clicking on “Download Template”
• Fill in the information in the Excel template:
• Start Date
• Start Time
• Program Start
• End Date
• End Time
• Name – the name of the event
• Contact Info – dedicated contact for this event, not mandatory
• Approx Out
• Before loading the Excel template, please delete the first row that contains the examples
• Load the excel in the module by clicking upload or by drag and drop into the module and click Next

• The platform will create a bulk booking request with the created events from the Excel template in the module

• Each event will have a status that can be seen in the right section of each event’s row.
The different statuses are:
• Import – newly imported events will be given the Import status
• Pencil – when the event was saved as a draft, its status will be changed to “Pencil”. At this stage, an “SES Ref.” number will be given to the event.

• Pending SES Approval – when the event is firmed and waiting for the SES Booking Team to review and approve it
• Firm – SES Booking Team reviewed the event and approved it. At this stage the event can be found under the “All Events” tab in the main view.

• It is possible to delete and edit the events by using the options in the upper right corner of each event

• Click the blue icon to duplicate the event
In this module, new services can be added under each event by clicking “+ Service”.

• Select a service template from the list and modify the service label
• Click “Confirm Service”

• Click on the resources to modify the details inside and click “OK”. It is possible to copy and paste details from other resources by clicking the 3-dots in the top right section of the resource.

The user can further modify the service by clicking on the 3-dots and selecting “Edit Service”.

• It is possible to copy services to different events in this view by drag and dropping services from one event to another
• Each event can be saved as draft or submitted to be sent to SES approval individually by clicking on the 3-dot next to the event’s row and choosing “Save as draft”

Updated on: 07/08/2024